Academic Policies

Admissions

New York Theological Seminary (NYTS) is a professional graduate school whose primary mission is to prepare men and women for ministries in Christian churches and other religious institutions. Students are admitted without discrimination on the basis of race, ethnicity, gender, or orientation, and represent a broad range of denominations, theological views, and cultural traditions. All candidates for degrees or certificates are expected

  • to be able to articulate an understanding of their own particular call to ministry, recognizing that this is interpreted differently across the range of traditions represented within the Seminary.
  • to belong to a particular community of faith which has in some manner recognized or affirmed that calling.

Demonstration of both of these requirements is incorporated into the admissions process through essay questions and a personal interview. Further requirements for each degree and certificate are listed elsewhere in this catalogue in the relevant program description sections.

Admission into the Master of Professional Studies (MPS) program is limited to candidates who are currently incarcerated within the New York State Department of Corrections system, and who meet additional eligibility requirements set by the Department of Corrections. For more information on admissions to the MPS, contact the Director of Prison Programs at NYTS.

The Seminary has a rolling admissions policy for its Master of Arts (MA) and Master of Divinity (MDiv) degree programs. Applications are reviewed and interviews with prospective students are scheduled on a regular basis throughout the year. Once they are admitted, students may register and begin attending classes in the next available semester. Interested candidates should know that the required courses in biblical studies and foundations of ministry are offered sequentially in fall and spring semesters, and are thus encouraged to complete their applications in time to begin the fall semester. Financial aid is awarded during the spring of each year in order to assist students with their financial planning for the year. Applications are available from the Director of Financial Aid and online at the Seminary’s web page (www.nyts.edu).

Admission to the Doctor of Ministry (DMin) program is generally in the fall, but may take place prior to the beginning of any particular track. For more information on deadlines for application to the DMin, contact the Director of the Doctor of Ministry Program.

Admission to the Certificate Program in Christian Ministry (CP) is generally during the week prior to the beginning of the fall or spring semester, as posted in the academic calendar available on the NYTS web site or from the office of the Registrar. Special registration periods are held at various sites throughout the New York metropolitan region and online for the CP. Candidates may apply and register for the CP at the same time, provided they complete all necessary application information.

An application for admission must be completed in its entirety in order for a student to be fully admitted into one of the Seminary’s degree programs. All information contained in a Seminary application is considered confidential and will be kept on file in the Office of the Registrar. Further information regarding the Seminary ‘s compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) can be found below.

Students who have been admitted to the MAPCC, MARE, or MDiv and who wish to transfer to one of the other programs may do so only with the permission of the Academic Dean. Students seeking to so transfer are not required to complete a new application, but will be asked to complete a supplemental statement indicating the reason for the transfer in programs.

Students who have completed the MAPCC, MARE or MDiv and who wish to enroll in one of the other programs will be required to complete a new application. Students who have been accepted into the MPS degree program in Sing Sing and who seek admission to the MAPCC, MARE or MDiv will likewise be required to complete a new application.

Registration

Registration takes place several times a year before the beginning of each semester, as posted in the annual Seminary calendar, available online or through the office of the Registrar. Students can expect in general to register the second week of May for summer courses; the last week of August and the first week of September for the fall semester and winterim courses; and the second week of January for the spring semester. New students are encouraged to register early in any registration period. There are regularly scheduled add/drop days and students may change their registration at such time. As a matter of normal policy refunds are given for tuition only, according to the schedule published both here in the Catalogue and in the Student Handbook. Late fees are assessed after the first day of classes for any given semester or intensive period (winterim or summer months) in any academic program. It is possible to make arrangements to register early for any program if circumstances warrant. All new and continuously enrolled students can expect to receive further information posted on Moodie and sent through the student’s Seminary email from the Registrar’s office prior to each registration period.

The registration procedure for all degree programs includes: a) approval by the appropriate faculty advisor; and b) payment or arrangements made with the Office of Student Accounts for a payment plan. Payment may be made by check, cash, Visa, or MasterCard. Financial aid is available from the Seminary. A separate application for financial aid is required.

No student will be permitted to register for a new semester with an outstanding balance due.

All audit and unclassified students must pay in full at registration. Deferred payment plans are available only to students enrolled in an academic program for a degree.

Student classification

A matriculated student is one who is admitted to a designated degree or certificate program.

An unclassified student is one who is admitted to study for credit without having been admitted to a specific degree or certificate program. In some cases students who have not completed their application for a degree program will be admitted as an unclassified student and allowed to complete the application during the first semester of coursework. Unclassified students also include those enrolled in a degree program in another school with whom NYTS does not have a cross-registration agreement, and who wish to take courses from NYTS in order to transfer these to their other institution. An unclassified student may become a matriculated student by notifying the Dean in writing, or by successfully completing the application process.

An auditor is someone who is taking a class for no credit. An auditor pays a reduced course fee for a course and is expected to participate in the class. A professor may limit the number of auditors in a class.

Students from non-accredited schools or whose academic record is unsatisfactory may be admitted on a provisional basis. Continuation in the program shall depend upon satisfactory completion of work in the first year.

Matriculated students are expected to continue to register each semester until such time as they complete their degree or certificate program and graduate. Any student who fails to register for two successive semesters (fall and spring) will be considered on leave and must apply to the Academic Dean in writing before resuming his or her course of study in the program.

Competency in English composition

All students in the MA or MDiv degree programs are expected to be proficient in speaking and
writing in English. An English language assessment test may be administered to those whose first language is not English in order to determine the need for possible further work in this area. An English language writing test is administered to all entering MA and MDiv degree students during the orientation session in the fall semester of each year. Students who are determined to need further work in English composition will be notified and required to comply. Continuation in the academic program will depend upon meeting this requirement.

Retreats

NYTS is a non-residential school, which means times for community life are limited. In order to facilitate community life and its accompanying spiritual formation, the CP, MA and MDiv programs include regular opportunities for program-wide retreats during the course of the academic year. Students in each program are required to attend each of the scheduled retreats for their program, as published in the Academic Calendar.

Transfer of credits

NYTS will transfer in credits toward the MA and MDiv degrees from another graduate school of
theological education that is accredited by the Commission on Accrediting of the Association of Theological Education in the United States and Canada (ATS). Courses from non-ATS accredited theological schools within the United States and Canada are generally not accepted for transfer except on a case-by-case basis and determined by the Academic Dean. Transfer of credits from graduate programs in theological education from outside the United States and Canada will be considered on a case-by-case basis by the Academic Dean as well, unless a prior agreement with a particular institution is in place.

Requests for transfer must be made in writing to the Academic Dean, and will be administered only after a student has completed one full semester at NYTS. Only courses that have received a letter grade of B or above may be transferred.

Required courses for the NYTS degree may be met through transfer of work completed at another school of theological education, but in no case shall any required courses be omitted, even if that should eventuate in a total of more than 90 final credits including the transfers. The decision as to whether a transferred course meets an NYTS requirement is made by the Academic Dean. Any student graduating with an NYTS degree must complete a minimum of 45 credits in an NYTS program, even if that eventuates in more credits being earned than required for the particular degree. Students may transfer up to one-half the credits earned toward another degree to be applied to a degree at NYTS.

NYTS will transfer up to 12 credits toward the MA or MDiv degree from a non-theological degree program, including courses in religious studies offered in a non-ATS accredited program provided that the course is comparable to an elective that is offered within the NYTS program. In no case may more than 12 credits from any one or a combination of such programs be accepted for transfer. All decisions regarding transfer of credits from another institution to NYTS are made by the Academic Dean, whose judgment is final.

Matriculated students at NYTS may take courses at other ATS-accredited theological schools that currently do not have cross-registration agreements with the Seminary (see below for more on cross registration) and transfer the earned credits toward the MA or MDiv degree at NYTS only with the written permission of the NYTS Academic Dean. Courses taken at another institution are transferred to NYTS as electives. It is the responsibility of any student taking a course at another institution to have the grade or evaluation sent to the NYTS Registrar at the end of the course. In all cases the judgment of the NYTS Academic Dean is final.

Students seeking to complete both the MDiv and an MA degree at NYTS (MAPCC or MARE) may transfer up to 24 credits from the MA to the MDiv, and up to 24 credits from the MDiv to the MA. Students holding an MPS from the Sing Sing program may apply 18 credits toward the MAPCC, MARE, or MDiv degree. Credits being transferred from one NYTS degree to another may be applied to meet the required courses of the additional degree.

Generally no courses are accepted for transfer into either the CP, MPS, or DMin at NYTS. Exceptions for the Certificate in Christian Ministry can be made by the Director of the program. In the case of the DMin, advanced standing is granted for those students who have completed work at an institution with which the Seminary has an explicit published agreement, such as the Blanton-Peale residency program in either psychotherapy or marriage and family therapy. See the program description for the DMin elsewhere in this publication for more information.

Advanced standing for the NYTS Certificate in Christian Ministry

Students who have completed the NYTS CP and have been awarded the Certificate in Christian Ministry, may receive 9 credits in Advanced Standing toward the NYTS MDiv degree if admitted and enrolled in the graduate program. Students must request Advanced Standing through the Academic Dean. Advance Standing from the CP can only be applied to the MDiv degree.

Cross registration

NYTS maintains cross registration on a space-available basis for elective courses with Union Theological Seminary, General Theological Seminary, and Drew University Theological School. Cross registration is open to matriculated students in good standing (2.5 GPA or better). Students may register for such courses as if they were a regular NYTS course by including it on their NYTS registration form. Additional information is available from faculty advisors or the Registrar during registration.

Plagiarism

One of the primary learning objectives of the Seminary is to help students acquire the gift of discernment in the form of the ability to think critically. Essential to this task is the requirement that students learn how to investigate the thoughts of others, to organize these thoughts in a fresh way, and, in combination with one’s own thoughts and experiences, to communicate one’s findings effectively.

It is with this conviction that the Seminary does not permit the presentation of someone else’s thoughts as one’s own. Books, articles and other materials used in the presentation of assignments must be credited properly in the footnotes/endnotes and the bibliography. It is the faculty’s view that failure to do so is not only personally dishonest, but a violation of the integrity of the ministry.

Any student turning in written work that is not her or his own, including copying from a published source, copying from the internet, or copying from another student, will be charged with plagiarism. In those instances where a faculty member suspects that plagiarism has occurred but where the original source cannot be located, the case will be assigned to three members of the faculty who will report their judgment to the faculty. Judgment of plagiarism in such a case is by majority vote of the faculty. Plagiarism will result in automatic course failure, and in the case of repeated action, possible dismissal from the Seminary.

Assessment, Academic Performance, and Professional Development

Assessment is integral to all aspects of learning at NYTS. The Seminary employs “outcomes-based” learning methods throughout its various degree programs. In addition, formal assessments are conducted several times a year and include academic performance as well as professional development. An adverse evaluation of a student in either of these areas may lead to dismissal from an academic program of the Seminary after due process, as described below.

Unless otherwise noted, degree programs of the Seminary are directed toward preparing men and women for ministry who are:

  • informed Biblically
  • steeped in Christian Thought and Tradition
  • skilled in the practice of ministry for personal, ecclesial, and social transformation
  • committed to the call of the Gospel for reconciliation, justice, evangelism and transformation
  • equipped for diverse and inclusive partnerships in congregations, the city, and the world
  • centered in a spiritual tradition which is dynamic in formation and open to God’s continuing revelation

Additional specific learning outcomes appropriate to the various academic disciplines and in accord with these overall outcomes are developed for each area of the curriculum in any degree program of the Seminary. Regular opportunities for self-assessment and assessment by the faculty throughout the course of each degree program are an integral part of the overall learning experience at the Seminary as well.

As part of the overall process, the faculty reviews the academic performance of all students in degree programs at the conclusion of each semester. This review is based in part upon the grades received by the students, measured by the student’s cumulative Grade Point Average (GPA).

  • Students in the MPS program whose GPA falls below 2.0 are placed on probation
  • Students in the MA and MDiv program whose GPA falls below 2.5 are placed on probation

Notification of probation shall be given by the Academic Dean by regular mail to each student placed on probation within two weeks of the assessment review. Remaining on probation for at least two consecutive semesters without indication of academic improvement will be considered grounds for dismissal by the Faculty.

NYTS is a professional graduate school whose primary mission is the preparation of men and women for ministries in Christian churches and in other religious communities. Candidates for its certificates and degrees are expected not only to maintain good academic standing as defined in this catalogue and in the Student Handbook published annually for each program, but to demonstrate professional readiness for ministry as well. Professional readiness for ministry includes emotional, psychological, and spiritual dimensions of a student’s preparation. Students are assessed regularly by the faculty of the Seminary in a variety of ways, including in confidential sessions that touch on these latter topics.

The faculty normally reviews the professional development of each student twice yearly in the student review process. However, a faculty member may request, at any time, an evaluation of a student’s professional functioning if there are indications for concern. During these confidential assessment sessions, faculty may discuss issues of professional development of any candidate for a certificate or degree. Matters to be considered may include, among others, psychological readiness for ministry, professional presentation, and personal conduct. Individual students may be requested by the faculty to undertake a further assessment or outside evaluation regarding the individual’s readiness for ministry. Failure to undertake such an assessment or evaluation may constitute grounds for dismissal by vote of the full faculty. Formal notification of dismissal for either academic performance or professional development shall be given by the Academic Dean by regular mail to the student within two weeks of the date that the action is taken by the Faculty.

Graduation requirements

All academic requirements must be completed and all financial obligations must be met prior to candidates participating in graduation exercises in which they receive a certificate or diploma.

Those students completing requirements after a deadline set by the faculty may be granted their degrees at a regularly scheduled meeting of the Board of Trustees later in the year. Such candidates will be invited to march in the commencement service the following May.

Tuition and fees

NYTS seeks to maintain reasonable tuition and fees for all programs as a matter of policy and
commitment. Tuition and fees at the Seminary remain among the lowest in the New York metropolitan area. Students who enter any degree or certificate program can expect to see a modest annual raise in the cost of their theological education as they progress through the program. A list of costs for all programs is published each spring on the NYTS web page under Admissions.

Financial aid

Financial aid at NYTS is available to students in the MA, MDiv and DMin programs, and is awarded primarily on the basis of need, although in some cases specific scholarships are available on the basis of merit.

Financial aid is given in the form of internal scholarships (direct awards and work study) and low-interest loans from the United States Department of Education. The Seminary seeks to be as helpful as possible to students as they plan and manage their educational expenses. Students are also strongly urged to seek scholarship support through other outside agencies, including their own local church or denomination.

Scholarship assistance is awarded primarily on the basis of need, although several of the Seminary’s named scholarships carry additional stipulations. Specific amounts for scholarship awards are set by the Office of Financial Aid, and named scholarships are reported by the President to interested donors annually. Renewal of financial aid is not automatic, and students must re-apply each year.

In order to be eligible for work-study, students must have the requisite time and skills for specified assignments. Financial aid through work-study is awarded on an hourly basis, and only after documentation for work being completed is received in the office of Student Accounts.

Scholarship awards are made once a year. International students are not eligible until after their first full year in a degree program at the Seminary. Scholarship awards are meant to reduce student’s tuition costs and may cover up to fifty percent of tuition, depending on the year in school and demonstrated need.

The Seminary participates in the William D. Ford Direct Loan Program. Direct Loans are low-interest loans available to students to help pay for the cost of education after high school. The lender is the U.S. Department of Education, though the entity students deal with, known as the loan servicer can be a private business. Students must meet specific guidelines set by the federal government through the Title IV program, and complete all necessary federal forms online.

With Direct Loans, students

  • • borrow directly from the federal government and have a single contact (the loan servicer) for everything related to repayment, even if the student receives Direct Loans at different schools
  • have online access to their Direct Loan account information via the servicer’s website
  • can choose from several repayment plans that are designed to meet the needs of almost any borrower, and can switch repayment plans if needs change

To be eligible for financial aid either in the form of scholarship or student loan, students must

  • submit a complete and legible scholarship application
  • complete a Free Application for Federal Student Aid (FASA) if a U.S. Citizen or Permanent Resident; application is online at www.fafsa.ed.gov
  • submit supporting income documentation as required by the Office of Financial Aid be registered for a minimum of 8 credits each semester, or 16 credits for the academic year for the MA or MDiv; and be registered for the entire year in good standing for the DMin
  • maintain a 3.0 semester and cumulative GPA
  • report any anticipated or received external aid, including but not limited to church/denominational scholarships, tuition reimbursements, private loans, or private scholarships

To be eligible for federal Direct Loans, students must in addition

  • sign an Electronic Master Promissory Note (one e-MPN is valid for 10 years) online at www.studentloans .gov
  • complete Student Entrance Counseling online at www.studentloans.gov. once while at NYTS
  • not be in default of any previous federal student aid programs

The Seminary is an approved site by the State of New York Division of Veteran’s Affairs Bureau of Veteran’s Education for veteran’s who may be eligible under VA Form 22-1990. The Seminary is approved for study under the following Title 38 US Codes:

  • Chapter 30 (the Montgomery GI Bill)
  • Chapter 31 (the Vocational Rehabilitation Act)
  • Chapter 32 (the Post-Vietnam Era Veterans Educational Assistance Act)
  • Chapter 33 (Post 9/11 GI Bill) for eligibility Form 22-1990 at wwwgibillva.org
  • Chapter 34 (the Veterans Readjustment Assistance Act)
  • Chapter 35 (the War Orphans Educational Assistance Act)
  • Chapter 1606 (the Montgomery Selective Reserves)
  • Chapter 1607 (the Reserve Educational Assistance Program)

For further information and applications, contact the Veteran’s Administration. Students must present their certificate of eligibility to the Business Office at the time of registration.

For further information about financial aid, contact:

Office of Financial Aid
New York Theological Seminary
475 Riverside Drive, Suite 500
New York NY 10115
(212) 870-1211
www.nyts.edu.

Time Frame for Completion of Degrees

NYTS recognizes that the majority of its students are completing degrees while engaged in professional ministry, secular vocations, or in many cases both. Students are encouraged to consider carefully their academic work load each year in light of their responsibilities and commitments beyond the Seminary.

The minimum and maximum time in which a student can expect to complete his or her degree program is as follows:

Program Minimum and maximum time for completion
MPS 1 year
MA 2 to 5 years
MDiv 3 to7 years
DMin 3 to 6 years

Matriculated students in degree programs are expected to enroll continuously during each semester of the academic year.

Students in an MA or M.Div. program who must withdraw from classes for two consecutive semesters (fall and spring) are asked to notify the Academic Dean in writing that they are taking an academic leave, and to notify the Academic Dean in writing again when they are ready to resume their studies. Any student who fails to register for one full academic year will be considered automatically to be upon academic leave and must contact the Academic Dean before registering to continue. Any student who has not registered for more than four years may be required by the Academic Dean to formally re-apply for admission. Students who go beyond the maximum time frame for completion of their degree must request from the Academic Dean in writing formal permission to continue. Approval for continuation beyond the maximum time for completion must be granted each successive year by the Academic Dean until the degree is completed.

Students receiving financial aid or loans who are in the MA or MDiv programs are required to register for a minimum of 16 credits per year to maintain eligibility for the aid or loan.

Students receiving financial aid or loans who are in the DMin program are required to register each year to maintain eligibility for receiving aid or loans. Students in the DMin program are not eligible for financial aid or loans beyond the third year in the program (formally known as continuation years).

Refund Policy

Refund for tuition is granted only on the basis of a formal notification of withdrawal from coursework made by an individual student. All such notifications of withdrawal must be completed in writing, and must be submitted to the Office of the Registrar. The amount of refund that is due for a withdrawal will be determined by the time and date that the request for withdrawal is made. Requests for withdrawal can be made by regular mail or email sent to the Office of the Registrar. Notification of withdrawals that are submitted by regular mail will be dated according to the date that the notification was posted. Notifications of withdrawal made by email to the Seminary’s Registrar will be dated from the time when the email was sent, but must be followed up with the completion of the proper form in the office of the Registrar within two weeks of date of initial notification.

Refund of tuition for withdrawals from the MA and M Div is given on the following basis:

  • 100% refund for withdrawals completed prior to the end of the second week of class (for semester-based courses) or the second class session identified on the syllabus (for intensive courses)
  • 50% through the end of the midpoint of the course (determined by contact hours)
  • 0% thereafter

Students in the DMin program in each year normally register for the entire year prior to the beginning of the first class session in the first or second year, and during the month of September during the third year. Refund of tuition for withdrawals in the DMin program is given on the following basis:

For the first year

  • 100% refund for withdrawals completed prior to the end of the first week of an intensive format program, or the sixth week of a semester-based program
  • 50% refund for withdrawals completed prior to the beginning of the second intensive week in an intensive format program, or prior to the beginning of the second semester in a semester-based program
  • 0% refund thereafter

For the second year

  • 100% refund for withdrawals completed prior to the end of the first week of the intensive, or the sixth week of the semester
  • 50% refund for withdrawals completed prior to January 15
  • 0% refund thereafter

For the third or continuation year

  • 100% refund for withdrawals completed prior to October 1
  • 50% refund for withdrawals completed prior to January 15
  • 0% refund thereafter

Students in the DMin program in each year of the program must register for the entire year in the fall semester. A student who fails to register for the third or continuation year before October 1 may register only with the approval of the Director of the Doctor of Ministry program. A student who fails to register for the third or continuation year entirely but seeks in subsequent years to complete the written thesis and graduate will be charged the third year tuition plus any subsequent continuing year fees that apply at the rate that is in effect during the year that he or she returns to register.

Refund of payment for the CP is granted according to the following schedule:

  • 100% refund if withdrawal occurs before classes begin
  • 50% refund no later than the second class week
  • no refund thereafter

Refund of audit fees in any class of the Seminary is granted in full prior to the first meeting of the particular class, with no refund thereafter.

All fees are non-refundable.

Return of Title IV Funds policy

This policy applies to students who complete 60% or less of the enrollment period (i.e., Fall or Spring term) for which they received Federal Title IV aid. A student who drops a class but still completes one or more classes does not qualify for the Return of Title IV Funds policy. The term “Title IV aid” refers to the following Federal financial aid programs: Unsubsidized Federal Stafford loans, Subsidized Federal Stafford loans, Federal Perkins loans, Federal Grad PLUS loans, and Federal TEACH Grant.

To conform to the policy, New York Theological Seminary must determine the student’s withdrawal date. The withdrawal date is defined as:

  1. the date the student began the withdrawal process or officially notified New York Theological Seminary of their intent to withdraw; or
  2. the last date of attendance at an academically-related activity by a student who doesn’t notify New York Theological Seminary.

The calculation required determines a student’s earned and unearned Title IV aid based on the percentage of the enrollment period completed by the student. The percentage of the period that the student remained enrolled is derived by dividing the number of days the student attended by the number of days in the period. Calendar days (including weekends) are used, but breaks of at least 5 days are excluded from both the numerator and denominator.

Until a student has passed the 60% point of an enrollment period, only a portion of the student’s aid has been earned. A student who remains enrolled beyond the 60% point is considered to have earned all awarded aid for the enrollment period.

Earned aid is not related in any way to institutional charges. In addition, the Seminary’s refund policy and Return of Title IV Funds procedures are independent of one another. A student who withdraws from a course may be required to return unearned aid and still owe the college for the course. For more information on New York Theological Seminary’s withdrawal and institutional charges policies, please consult the NYTS catalog.

The responsibility to repay unearned Title IV aid is shared by the Seminary and the student. For example, the calculation may require NYTS to return a portion of Federal funds to the Federal Title IV programs. In addition, the student may also be required to return funds based on the calculation. A student returns funds to the Federal Direct Loan programs based on the terms and conditions of the promissory note of the loan. The return of Federal aid is in the following order: Unsubsidized Federal Direct loans, Subsidized Federal Direct loans, and Federal Grad PLUS loans.

Immunization requirements

New York State law requires all undergraduate and graduate students to be immunized against measles, mumps, and rubella. The law applies to all students born on or after January 1, 1957. Students must provide written proof of immunization within 30 days of the start of their classes. Immunization record forms may be obtained from the Registrar. Failure to comply will regretfully result in dismissal from the program.

NYTS non-discrimination policy

NYTS reaffirms its long-standing policy of non-discrimination. The Seminary is an academic institution that, in compliance with federal, state, and local laws, does not engage in illegal discrimination on the basis of race, color, gender identity or expression, sexual orientation, religion, national origin, marital or parental status, citizenship status, veteran status or disability in its educational program and activities, including employment, or in admission to programs or activities. Additionally, it is the policy of NYTS that all actions within the Seminary toward students and employees will be based on performance-related criteria. Attitudes and preferences of individuals that are personal in nature, such as private expressions or sexual orientation, will provide no basis for judgment related to such individuals.

Sexual harassment policy

NYTS seeks to promote a cooperative work and academic environment that fosters mutual respect for all. As an institution that seeks to embody Christian principles, it is bound by the injunction to seek the well-being of all who work, study or pass through its programs. Harassment of anyone based upon sex, sexual orientation, or gender identity or expression is inconsistent with these objectives and contrary to Seminary policy. Sexual harassment is also illegal under federal, state, and city law. It is the policy of New York Theological Seminary to prohibit sexual harassment of employees and students. It is a violation of this policy for any member of the Seminary community to engage in sexual harassment, or for any member of the Seminary community to take action against an individual for reporting sexual harassment. Prompt investigation of allegations will be made on a confidential basis to ascertain the veracity of complaints, and appropriate corrective action will be taken.

Sexual harassment is defined as “unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature.” Questions or complaints regarding these policies or initiation of a grievance may be directed to the President, or in a case where the President may be compromised, to the Chair of the Board of Trustees of the Seminary.

Drug and Alcohol Abuse Policy

In accordance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act, New York Theological Seminary maintains a drug-free environment. The unlawful manufacture, possession, distribution, transfer, purchase, sale, use, or being under the influence of alcoholic beverages or illegal drugs while at work in the Seminary, or while attending or participating in Seminary-related activities is strictly prohibited and may lead to disciplinary action, including suspension or dismissal. When appropriate, the Seminary may refer the employee or student to approved counseling or rehabilitation programs. Should an employee or student be convicted of a drug-related crime that occurred on Seminary property or while engaged in a Seminary activity, s/he must notify the Human Resource office. Appropriate action, including possible disciplinary action and/or the requiring of participation in a drug-abuse assistance or rehabilitation program, may result after notice of the conviction is received.

Compliance with FERPA

The Family Educational Rights and Privacy Act of 1974 (FERPA) as amended is a federal law which is designed to protect the privacy of students by limiting access to their educational records. The law prohibits disclosure of information related to a student to anyone other than a legitimate Seminary official without the student’s explicit written consent. A Seminary official is someone for whom the disclosure of the information is necessary in order for the person to carry out her or his responsibilities at the Seminary, and includes both faculty and staff.

NYTS will not disclose information of a general nature such as a student address or phone number, or information related specifically to the student’s educational performance such as transcripts or evaluations to anyone who is not a legitimate Seminary official without explicit written consent of the student. NYTS does publish an internal directory of students that is only available to members of the faculty and staff, and may not be shared beyond the institution.

Students (both current and former) have the right to inspect and review all information contained in their education records, including transcripts or reports. Students who wish to review their records must make an appointment to do so with the Registrar and Academic Dean. Students who believe that their records contain information that is inaccurate or misleading may petition the Office of the Academic Dean in writing with a request that such information be changed. Decisions regarding such changes are the responsibility of the Academic Dean and will be communicated to the student in writing within thirty days from when the petition is received.

Students (both current and former) may file a complaint regarding any alleged violation of the FERPA law with the United States Department of Education by writing to:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920.

Further information regarding the law may be found at FERPA@ed.gov.

Student Handbooks and Moodle

Further information on academic policies and procedures, along with general information each year on the specific program, is published annually in a Student Handbook for each degree and certificate program. Students should consult the appropriate publication for their program for any changes in the policies listed above, as well as for additional information. Students should also visit the Seminary’s online learning site, or Moodie, at http://online.nyts.edui for updated information, including academic calendar and changes in registration dates.

 

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