Position Vacancy with United Methodist Women

Position Vacancy
GRANTS ASSOCIATE

Finance and Administration

About Us:

United Methodist Women – National Organization is the policy-making body that manages and oversees the programs and projects of United Methodist Women (UMW).  We accomplish this by equipping women and girls around the world to be leaders in communities, agencies, workplaces, governments and churches and to advocate for the oppressed and dispossessed with special attention to the needs of women and children.  UMW builds supportive communities among women; engages in activities that foster growth in the Christian faith, mission education, and Christian social involvement, while working for justice through compassionate service and advocacy to change unfair policies and systems while providing educational experiences that lead to personal change in order to transform the world.

About Finance and Administration

The work of Finance and Administration is to act responsibly and account for monies and human capital that are entrusted to purpose the work of UMW. Staff of Finance commits to working with integrity and care to fulfill fiduciary responsibility.

Position Summary

The Grants Associate supports the Grants office by assisting in the implementation, administration, and monitoring of scholarships and grants, disbursements and reporting, processes and communications; maintaining applicant and scholar information; providing information and resources to both staff and membership; and providing general administrative support to the office.

Essential Job Functions Other related duties may be assigned.

Scholarship and Grants application administration

1. Coordinate grant application and pre-screening process

Endowments

2. Ensure proper notification to and documentation of recipients of endowment funds, including institutional and custodial funds.

Reporting

3. Work with grant and scholarship recipients to ensure timely receipt of grant reports
4. Organize data from grant reports and communicate findings with staff
5. Create an information book with bios of scholarship recipients

Fund Disbursement

6. Ensure all endowment, grant and scholarship payments are processed, tracked and accurate

Internal Audits

7. Coordinate internal audit process in conjunction with GBGM auditors on organizations receiving grants

Database

8. Work cross functionally with SOMO staff to maintain accurate contact, funding and other relevant information regarding National Mission Institution, International Partners and other funded partners.

Other

9. Ensure accurate record keeping with electronic and paper records for endowments, grants, and scholarships
10. Coordinate meeting preparations and minutes for scholarship, grants and UMW Scholarship and Grants Committee meetings
11. Other related duties as assigned.

Supervisory Responsibility
There is no supervisory responsibility associated with this position.

Necessary Skills
Managing Processes, Supervisory Skills, Strong Organization, Prioritizing and Multitasking Skills, Professionalism, Persuasive, Problem Solving/Troubleshooting, Strong Verbal/Written Communication Capability, Organization Skills, Attention to Detail, PC Proficiency, Typing, Productivity, Dependability and Initiative.

Special Consideration
This position requires contact on a regular basis with individuals and groups which are not part of the church’s official structure. This work has an integrity which United Methodist Women respects as part of its work.  In all areas of United Methodist Women’s ministry, confidentiality in relationships must be respected.
Critical Competencies

• Action-Oriented – Displays and encourages a sense of commitment to meeting deadlines and achieving results and devotes resources to “what is important now.”
• Communication – Demonstrates effective verbal and written communication in English. Communicates effectively with staff, member/students, and other departments across the organization. Listens to others to ensure understanding and contributes meaningful information during meetings.
• Integrity and Ethics – Consistently demonstrates integrity and ethical behavior congruent with UMW’s values of integrity, excellence, service, and stewardship in all transactions and relationships.
• Motivation – Sets and achieves challenging goals. Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence and takes calculated risks to accomplish goals.
• Planning/Organizing – Prioritizes and plans work activities and uses time efficiently. Strong organizational skills; the ability to prioritize and handle multiple tasks at the same time Organizes or schedules tasks and develops realistic action plans. Highly organized with the ability to prioritize multiple requests
• Professionalism – Approaches others in a professional manner. Reacts well under pressure and always treats others with respect and consideration regardless of their status or position. Accepts responsibility for own actions and follows through on commitments. Demonstrates commitment to continuous improvement of processes, procedures, and policies. Copes effectively with change and is comfortable working with uncertainty.
• Member Oriented – Interacts cooperatively and constructively with members and exhibits the highest standards of dedication and commitment to quality service to meet or exceed member requirements.
• Teamwork – Contributes to building a positive team spirit by placing success of team above own interest. Supports other staff in their efforts towards a completed project.
• Computer Skills – Demonstrated skills in Outlook, Word, Excel and databases
• Confidentiality – Ability to use discretion and handle confidential information

QUALIFICATIONS

• Associates or Bachelor’s degree required
• 4-5 years’ equivalent work experience related experience performing the duties of the job may substitute for the degree requirement on a year-for-year basis.
• Demonstrated knowledge of office procedures, programs, (contributions, scholarships, etc.); personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunication systems, fax machines, copy machines
• Demonstrated ability to develop and maintain effective working relationships; effectively communicate verbally and in writing; provide effective and responsive service to customers and contacts; perform all assigned tasks efficiently and accurately and create and maintain accurate records; prioritize and manage multiple projects or change priorities quickly; operate a variety of office equipment; identify and resolve problems or issues with students, staff and clients.
• Demonstrated knowledge of Financial/Razor’s Edge is a plus.

To Apply:  http://www.umcmission.org/Learn-About-Us/About-Global-Ministries/Careers